Hotel & Deposit FAQ

General: Wi-Fi - Hotel - Room Cancellations - Party Hosts - Suites
Special Requests: Accessible Rooms - Cots, Cribs, Fridges - Special Placement - Connecting Rooms - Waiting List
Policies: Deposit Policy

Wi-Fi

The hotel has free WiFi in their hotel lobby, but charges for WiFi in the meeting rooms. Hotel guests will be given an account number to use WiFi in their hotel rooms at no charge.

Boston Park Plaza Hotel

All of Arisia's functions and parties will be at the Boston Park Plaza Hotel.

Arisia has blocked most, but not all, of the rooms at the hotel. We will be sharing some of the guest room floors with non-Arisia guests.

The hotel(and fire code) does not permit more than four people to share a hotel room.

Cooking food in hotel rooms is not permitted. The rooms do not have the necessary ventilation to deal with cooking odors. The only exception to this rule is for medical needs. Please contact the Innkeeper (@email) for more information.

The hotel does not permit smoking anywhere in the hotel. There will be a $250 cleaning fee charged for smoking anywhere in the hotel, including guest rooms. This includes vaping and cannabis.

Make reservations at the hotel using Arisia's reservation pages for our event, located in links at the bottom of this page. You should receive an email with an acknowledgment and a confirmation code. Save this information.

Room Cancellations

Please contact @email to cancel a room. Do not contact the hotel to cancel a room. This way we can assign your room to the next person on the waiting list. Please include your confirmation code. Cancelling too close to the event may incur a fee; please cancel as soon as you know you can't make it!

Party Hosts

If you would like to host a party (open or closed), please go to the Suites and Party Host Instructions page. If you have any further questions, please contact @email.

Suites

Suites at the hotel are limited and will be allocated as availability allows. Please follow the instructions at the Suites and Party Host Instructions page, even if you're not hosting a party by October 16th if you are interested in reserving a suite. All suites have @@@King beds. Some of the suites have sofabeds as well.

If you have any further questions, please contact @email.

Special Requests

You need to make a special request if:

  • you need a handicapped accessible room
  • you need a roll-away cot or a crib
  • you want to be put with other families (that have small children) or the low floor/ shabbat block
  • you want to make another special request about where your room is located or to be placed close to someone on a different reservation
  • you want connecting rooms
  • you need to modify your reservation in any way

All special requests must be made by Dec 16th.

Handicapped-Accessible Rooms

The hotel has some rooms set aside for those with accessibility needs. All such rooms have larger doorways and accessible fixtures in the bathroom. Some of these rooms have a bathroom with a tub and hand bars, and others have roll-in showers.

If you need an accessible hotel room, please make a standard reservation first, then request an accessible room through the Special Request Form.

Cots, Rollaways, and Cribs

Please request these add-ons through the Special Request Form. Requests made on the hotel's web site during the room registration process will not be accommodated; you must use our request form.

King rooms or suites (but not doubles) may request a single cot. There is space to bring your own inflatable bed in most rooms as well.

Any type of room may request a crib.

All guest rooms now have small fridges, except the "Cozy" rooms, so you no longer need to request a fridge.

Family Block

If you want to be housed in the hotel close to Childcare and close to other families with children Fast Track age and younger, you can request such placement:

  1. Make a hotel reservation
  2. Fill out the special request form and specify family block

Placement in the family block does not guarantee you a babysitting membership, or vice-versa. See registration for information about how to purchase a babysitting membership.

Special Placement (Shabbat, etc)

If you have a request for special placement of your room, please use the Special Request Form to let us know. Examples of special placement are low floor, close to Staff Den, close to babysitting services (family block), or near a specific party suite. Please reserve a normal room before making a special request.

Connecting Rooms

To request a pair of connecting rooms, please make reservations for both a King room and a Double room (both rooms must be in the same block, active or standard), then fill out the Special Request Form including confirmation numbers for both rooms. Connecting rooms requests are subject to availability.

Waiting List

We do not expect the hotel to sell out of rooms. However, we expect some rooms to free up as people's plans for Arisia change, and convention functions are solidified. Please fill out our Special Request Form to be added to the waiting list or request a modification to your reservation.

If the hotel sells out of rooms via the online room reservation system, that does not mean that no more rooms are available. Because of our unique blocking requirements combined with the constraints of the hotel's booking systems, less than the full inventory of rooms available to Arisia are available for reservations via the online system. While we have taken steps to ensure more successful reservations, we still expect there to be some people who are not able get a room at first. Don't Panic.

Many people on the wait list will get a room, though it might not be the exact room type or block that they want. Some wait list requests may not get filled until the week of the convention. If you have requested a room via the wait list, but no longer need that room, please e-mail @email to have your name removed.

Deposit Policy

For Arisia 2019 at the Park Plaza, there will be no deposit required with reservations.